Preparing for a Clinical Research Inspection

Preparing for a Clinical Research Inspection
Past Event
Wed 18 Sep 2024

By offering practical advice to NHS clinical research teams, this course offered concrete support in improving Quality Assurance (QA) and preparing for a regulatory inspection/audit. Participants were provided with evidenced based examples, interactive sessions, focused discussions and ended the day with an agreed action plan.

Improving Quality Assurance (QA) and preparing for a regulatory inspection/audit in your clinical research team

Key learning outcomes:

  • Recap on Good Clinical Practice (GCP) and understand related regulations, legislation and policy
  • Navigate the different inspection and audit processes
  • Learn how you can effectively prepare for inspections/audits
  • Be guided through common challenges, problems and how to overcome them
  • Build an action plan to improve QA in your team

9:30
Join, technical support and instructions
10:00
Chair’s opening remarks
Karl Ward, Lead Nurse for Research and Innovation (Education), Leeds Teaching Hospitals NHS Trust, Lead for the LTHT Research Academy, NIHR GCP Facilitator and Fellow, Higher Education Academy
Introduction: Exploring the Basics
10:10
Recap on Good Clinical Practice (GCP) and related legislation
  • Regulation, legislation and policy
  • The United Kingdom (UK) national picture
  • Common GCP inspection findings
  • Why your organisation is being selected?
  • Who is conducting the inspection/audit: understanding the processes
10:40
Questions, answers and discussion
10:50
Interactive discussion: Navigating where and why problems can occur in clinical research
  • Where do you think problems can arise?
11:20
Screen break
What does good look like?
11:30
Overview of Quality Assurance (QA) in clinical research
  • What does “good” look like in clinical research
  • Exploring the types of monitoring, audit and inspection
  • Understanding sponsor, site and staff responsibilities
11:50
Preparing for regulatory inspection and/or sponsor audits
  • Navigating different inspections/audits: MHRA, EMA, FDA, regulatory inspections and sponsor audits
  • Understanding risk-based inspections
  • Exploring the types of Findings
  • Pre-emptive Corrective and Preventative Action (CAPA): Preparation is key
12:10
Questions, answers and discussion
12:30
Lunch time screen break
Getting ready for an inspection/audit
12:40
Interactive discussion: where do you think problems can arise?
  • What measures can be taken to reduce error in trials?
1:00
How to effectively prepare for an inspection or audit
  • Managing the Trial Master File / Investigator Site File
  • Delegation of duties
  • CAPA
  • Use of file notes
  • Source Data, Documentation and Case Report Forms (CRFs)
  • Oversight
  • Training and education
  • Sponsor / Contract Research Organisation (CRO) communication
  • Key Service Support (KSS) Departments
1:40
Questions, answers and discussion
1:50
Interactive discussion: How to overcome the challenges
  • What measures can be taken to reduce error in clinical research/trials?
2:20
Screen break
2:30
Common question and answers, problems and findings from clinical research practice
2:40
Preparing for an interview with an inspector/auditor
  • Practical tips
  • Do’s and don’ts
  • Possible types of questions you may be asked
  • What do I need to know?
3:00
Always being Inspection and Audit Ready
  • Culture of continuous improvement: internal audit and team learning
  • Practical Q&A
  • Facilitating oversight
3:20
Building an action plan: Planning and preparing for the inspection/audit: future planning
  • What will you take away from today that you can implement in your role and wider team?
3:40
Closing remarks and close of day

Bringing a wealth of expertise and knowledge

Karl has been described as having “a versatile knowledge on research” with an established reputation for providing online courses which are “efficient and accessible, with an intuitive format”. At this online event, Karl shared his top tips and first-hand experiences, so that by the end of the day participants were on top of their audit and inspection game.

Karl Ward

Lead Nurse for Research and Innovation (Education)
Leeds Teaching Hospitals NHS Trust, Lead for the LTHT Research Academy, NIHR GCP Facilitator and Fellow, Higher Education Academy

Who came?

This course was developed to advance your team’s quality assurance ahead of inspections and audits and was attended by Network and Academic Clinical Research Teams including:

  • Principle Investigators
  • Heads and Directors of Research
  • RM&G and Research and Development Managers
  • Trial Co-ordinators, Facilitators and Managers
  • Clinical Research Nurses, Midwives and Practitioners

If you have a team that is 30 people or more, you can have a bespoke workshop delivered online to your team alone. Please contact Sarah Kemm or telephone 01732 897788.

Past attendee feedback

Don’t take our word for how much the attendees enjoy our training, look at the feedback from our previous clinical research events:

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"Delivered very well. I learnt a lot of stuff that I will be implementing in my work area. Thanks”
- East Suffolk and North Essex NHS Foundation Trust, Clinical Research Leadership and Management 2022
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“Very good speaker, content and structure. Liked the breakout groups and use of personal experience and examples”
- Royal Papworth Hospital NHS Foundation Trust, Clinical Research Leadership and Management 2022
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“The course was efficient and the topics were presented in an accessible, intuitive format which made it easy to stay engaged. The course was informative and inspires to reflect on my own practice as much as on the practice of the whole R&D team on every level”
- Devon Partnership NHS Trust, Clinical Research Leadership and Management 2022
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“Brilliant experience, friendly setting where ideas are encouraged and welcomed”
- Sheffield Teaching Hospitals NHS Foundation Trust, Clinical Research Leadership and Management 2021
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“Really good, informative course with really good interactive sessions. Best leadership course I have attended yet as specific to my role in research”
- The Princess Alexandra Hospital NHS Trust, Clinical Research Leadership and Management 2021

Why sponsor?

Our role at SBK Healthcare is to bring industry together with healthcare professionals so that you can educate and inform your audience. These trail-blazing oncology forums offer dedicated presentations, Q&A, networking and discussion time, each sponsor will be fully immersed into the event and able to effectively engage with your NHS audience.

Interested in having your own event, managed by us?

SBK Healthcare also provides in-house forums. Working closely with you as the client we can research, produce, market and deliver the conference or online forum that best suits the audience and meets your goals.

Reach out today

If you would like more information on our sponsorship options an in-house forum or if you wish to discuss your needs and what solutions may be appropriate for your business, please contact: 

Sarah Kemm

Contact: 01732 897788 

Email: sarah.kemm@sbk-healthcare.co.uk